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Timesheets

Download Volt’s easy to use Microsoft Excel timesheets:

Timesheet - UK - Weekly (Hourly Pay Rate)
Timesheet - UK - Weekly (Daily Pay Rate)
Timesheet - UK - Monthly (Hourly Pay Rate)
Timesheet - UK - Monthly (Daily Pay Rate)
Timesheet - BE - Monthly
Timesheet - FR - Monthly
Timesheet - FR - Daily

Timesheet Procedure

Please be aware that procedures may vary from contract to contract, so please refer to the documentation included with your contract folder. If you have any queries please speak with your Account Manager who will be happy to answer any questions.
Please remember you will still have to print these forms and get them approved by the client.

Month End Dates for UK Timesheet Cut-Off

Limited / Umbrella Contractors 

For Paper based timesheets we will endeavor to make payment four working days after receipt of an approved correct timecard.

The following table sets out Volt’s final working days for each accounting period. Please complete your timesheet up to these dates.

Month

 Nov

 Dec

Jan

 Feb

 Mar

 Apr


 27/11/16

 25/12/16

 29/01/17

 26/02/17

 26/03/17

 30/04/17

Month

 May

 Jun

 Jul

 Aug

 Sep

 Oct


 28/05/17

 25/06/17

30/07/17

 27/08/17

 24/09/17

 29/10/17









If Volt’s client has devised their own cut-off dates (e.g. exact calendar months), you will be notified by way of a modified timetable or the intervals will be shown in your contract.

Please note that, in accordance with your contract, submission of your timesheet and invoice must be made within six weeks of the appropriate month end date for fees to become due and payable in accordance with this procedure.

PAYE contractors only

Monthly timesheets to be completed up to the last Sunday in the month. Timesheet deadlines for approved timecards and payment dates are stated below:

Month

 Nov

 Dec

Jan

 Feb

 Mar

 Apr

Deadline

29/11/2016

28/12/2016

31/01/2017

28/02/2017

28/03/2017

02/05/2017

Payday

 06/12/2016

 06/01/2017

06/02/2017

 06/03/2017

 06/04/2017

08/05/2017

Month

 May

 Jun

 Jul

 Aug

 Sep

 Oct

Deadline

 30/05/2017

 27/06/2017

01/08/2017

29/08/2017

26/09/2017

 31/10/2017

Payday

06/06/2017

06/07/2017

07/08/2017

06/09/2017

06/10/2017

06/11/2017





Please contact your salesperson for those of you who submit your time on a client specific portal for timesheet cut off dates. All monthly PAYE contractors (Paper and portal based) will be paid as per the above.

Month End Dates for International Timesheet Cut-Off and Payment Deadlines

Timesheet Period:

 Nov '16

 Dec '16

Jan '17

 Feb '17

 Mar '17

 Apr '17

Timesheet cut-off 12pm UK

 06/12/2016

 05/01/2017

 06/02/2017

 06/03/2017

 06/04/2017

 04/05/2017

Payment release

08/12/2016

09/01/2017

08/02/2017

08/03/2017

10/04/2017

08/05/2017

Timesheet Period:

 May '17

 Jun '17

 Jul '17

 Aug '17

 Sep '17

 Oct '17

Timesheet cut-off 12pm UK

 06/06/2017

 06/07/2017

04/08/2017

 06/09/2017

 05/10/2017

 06/11/2017

Payment release

08/06/2017

10/07/2017

08/08/2017

08/09/2017

09/10/2017

08/11/2017





Contractor Expense Claim Form

Limited Company and Umbrella contractors

Expenses as provided for in your contract must be billed on a separate invoice and be supported by an authorised claim form (see link below) and receipts. Payment of expense claims are subject to the same deadlines as timesheets.

PAYE contractors

Expenses as provided for in your contract must be supported by an authorised claim form (see link below) and receipts. If your expenses are entered for approval the same way as you enter your timecard, then this must be approved before payment can be made – an approved expenses claim form will not be accepted in these cases. Payment of expense claims are subject to the same deadlines as timesheets.

Contractor Expense Claim Form
Contractor Expense Claim Form EURO
Contractor Expense Claim Form CHF


UK PAYE Absense

For UK PAYE contractors we have provided below links to our Holiday Request Form and easy to use Microsoft Excel Absence Record and Holiday Entitlement Calculator, simply enter the details of your contract and any absenses taken and it will calculate the amount of holiday you have accrued so far along with any remaining to book.

Holiday Request Form

Absence Record and Holiday Calculator