Business Administrator

Job Title: Business Administrator
Contract Type: Permanent
Location: Brussels, Belgium
Salary: Negotiable
Reference: 70268-ITBEL-MAT_1527174055
Contact Name: MarieAline Tihon
Contact Email:
Job Published: May 24, 2018 16:00

Job Description

Business Administrator - Job Description
Localisation: Brussels (Diegem)
Start Date: Asap
Langue: Dutch (fluent), French (fluent)

Our client is a world-leading Industrial Gases company in operation for over 75 years. Our client also the world's leading supplier of liquefied natural gas process technology and equipment.

We currently require a Business Administrator who is responsible for providing administrative and office support to our Headquarters. You will be responsible for all administrative support for department managers.
This is a challenging and rewarding role giving you the opportunity to grow within the business and become an integral part of the organisation.

Responsibilities includes general coordination and management of the day-to-day office activities, manning the front desk of the reception, administrative, clerical and project-based work in the areas of Marketing, Supply Chain, Sales, Finance, HR etc. and office facilities services. Organizing meetings, events and co-ordination of site EH&S activities. You will need excellent interpersonal skills, adaptability and flexibility in a dynamic environment.

Main tasks:
·Assisting with administrative editorial and translation tasks
·Handling incoming/outgoing email organization and responding to straight queries and/or referring to relevant parties for resolution
·Dealing with expense reports and handling incoming invoices through Company's expense systems.
·Supporting staff in assigned project-based work and marketing campaigns.
·Setting-up and coordinating meetings, conferences and Company events as designated.
·Arranging travel for managers; setting-up accommodation and entertainment for visitors
·Handling office related issues coming from the Diegem based staff and being the contact person to the landlord for day-to-day items such as parking, cleaning, office temperature, etc.
·Participation in Safety Committee Co-ordination reviews.
·Providing other back-up administrative support as required
·Contact person for the Office Management Services
·Performing general clerical duties, including but not limited to: photocopying, mailing, internet research, supply restocking, filing, etc.
·Manning the reception area and welcoming visitors and suppliers

Your profile:
·Experience in a similar role (1-3 years)
·Bachelor's degree (Preferred)
·Proficient in Dutch, French and English, written and spoken
·Enthusiastic, self-starter and articulate
·Multi-tasking skills and customer orientation
·High level of accuracy and with great attention to detail
·Ability to maintain a high level of confidentiality
·Ability to follow policies and procedures
·Strong time management and organization skills
·Excellent MsOffice suite skills: Excel, Word, Powerpoint and Outlook
·SAP, EH&S experience and affinity with handling invoices are a plus

Do you think that you have the right skills for this role? Feel free to send me your updated CV and contact details in order to discuss further about this!
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