|Salary:||£12.00 per hour|
|Contact Name:||Karen Brown|
|Job Published:||December 22, 2016 12:47|
The position is a second administrator for a group of 10 (working directly with 6 professionally qualified lawyers), and reporting to the Head of Legal Affairs.
The percentages may change from time to time according to individual work activities.
The split of activities is roughly as follows (% of time):
·Records management, including legal files, file searches, tracking agreement termination and renewal dates, etc. 20%
·Typing correspondence and producing/amending standard form and more bespoke forms of documents; preparing accurate and timely drafts and revisions of various legal documents as directed by attorney/paralegals 20%
·Arranging individuals' and group meetings, agendas, minutes, and sending and distributing correspondence 5%
·Dealing with queries 5%
·Personal Assistant responsibilities 5%
·Liaison with Legal Affairs' offices in Western Europe and Globally and client groups regarding agreements, legal documents and their execution and administration 5%
·Department meetings and travel 5%
·Managing own email 20%
·Legal intranet site administration 5%
·General administration, including processing payment requests, invoices, credit card and expense reports 5%
·Ad hoc duties, as requested by team members 5%
Qualifications/ Language Skills
Experience in an admin support role.
First class English written and oral communication skills, including grammar.
The ideal candidate will have:
·Excellent attention to detail.
·Sense of humour, combined with a sense of professionalism.
·Proactive individual who can think for himself/herself and find solutions to problems and help other department members save time.
·Excellent time management and prioritising skills.
·Ability to work meticulously and efficiently whilst managing a number of tasks.
·Excellent communication skills, written and verbal, English spelling and ability to write own letters and proof-read documents.
·Good IT skills -SAP and Lotus notes based booking systems, databases and teams rooms.
·MS applications, Word (advanced level) Excel, PowerPoint, Adobe and web-based databases.
·Genuine interest to gain a good understanding of the organisation.
·Regularly working with sensitive and highly confidential information with a high degree of integrity and judgement.
·A strong team player, self-starter with excellent organisational skills and quick learner.